Marshall Adult Education


March 3, 2006

Hello Everyone,


These announcements are posted on the internet.  If you do not receive them or cannot open the links, go to the website and read the announcements on-line.


1.  Time sheets are due in the office by noon on Monday, March 6th.



2.  February Student Attendance, Intakes, and CASAS results were due in the office by Friday, March 3rd.  Thanks to everyone who got them in on time. 
3.  The reporting year will end on April 30, 2006.  If you have students that have not changed a level throughout the year -- since May 1, 2005 - please be sure to give them a CASAS sometime during March or April so we can capture the level change for this year.  Remember, the only way to show a level change is through the pre & post testing.  Thanks
4.  I would encourage each staff to be aware of the following resolution and share it with both current elected officials and individuals seeking election.   It is so very important to have these folks hear about what we do and the need that exists within our state that we address.   Thanks, Pat
Help the Literacy Minnesota Legislative Committee advocate for new ABE resources! When you attend your party caucus March 7, please introduce the following resolution:

Whereas, nearly 12,000 new legal immigrants arrived in Minnesota in fiscal year 2004 (the second highest level in 25 years),

And whereas new immigrants and refugees contribute to our communities economically, as a key source of new workers and entrepreneurs,

And whereas learning English is key to successful adjustment of newcomers,

Be it resolved that we support a 3% increase in Adult Basic Education formula funding (about $1 million), and $2 million over two years for intensive English language classes for recent arrivals.


5.  ECHO Phone is a new statewide health information and emergency alert phone line. It's part of a broader state and local public health initiative to provide health and emergency alert information to Limited English Populations. The information will be shared via ECHO TV programs and DVDs, an ECHO website and a growing group of ECHO partner agencies who'll help spread the word when health emergencies happen.
ECHO Phone is a toll-free information line with pre-recorded health protection information in 10 languages -- offering a different health protection or emergency preparedness topic each month during non-emergency times and regularly updated emergency action advisories during major health emergencies. Languages include Spanish, Hmong, Somali, Lao, Khmer, Vietnamese, Russian, Arabic, Oromo and English.

Call 1-888-883-8831 and try it! And tell your friends and associates about it!  Read more about this on their website.

6.  The 2006 ABE Statewide Summer Institute:  A Conference Sponsored by Literacy Minnesota and the Minnesota Community Education Association (MCEA).  Some information has been posted.  Check it out here and check back later for updates.


7.  From Barry Shaffer:  I wanted the ABE field to be aware of the initiative to increase the federal commitment to adult education.  This effort is being led by the State Director’s of Adult education group, called NCSDAE (National Council of State Directors of Adult Education, Art Ellison, policy chair) of which I am a part (I am on the executive board).  In that report you will see that our objective is to raise the federal allocation from $585 M in 07-08 to $2 billion by 2011.  The report includes many interesting and compelling facts about adult education in the US and may be used in any manner by local programs and others who are advocates of adult education.  
Click on the link to read the report.


8.  From Pat:  The following is information addressing the issue of Adult Student Persistence in ABE classes. This will be one topic presented at the Spring ABE regional Workshop. ~This is an Acrobat Reader file (.pdf)
9.  Partners in Literacy conference information can be found at  This is a conference for adult learners and practitioners who want to learn from each other and improve literacy programs.  Session topics include leadership, writing, computers, job seeking skills in our state, learning disabilities, teaching strategies, and many others.
10.  Check out the Literacy Minnesota web page.  You will find links to the following:

- Ronald M. Hubbs Scholarship and Minnesota Adult Literacy Fund Scholarship
- MLC Technology in Adult Literacy Conference Call for Proposals
- Technology Mini-Grants
- 2007 President's Budget.

There are also links to Membership; Jobs, and Events/Conferences.

11.  From the Trivia Department:   The only official U.S. Government portal to 47 million pages of government information and services.  Check out this website.

Want to learn more about this neat site - read their FAQ.


12.  Thought for the week:  Teachers open the door - You enter by yourself.  ~Chinese Proverb


13.  TECH TIP:  Using Publisher to send HTML E-mail - Part 1

How can you spruce up your emails…make them attractive, add graphics and add links…and do it quite effortlessly and with minimum technical savvy?  Use the new E-mail feature in Publisher 2003. 


You can use earlier versions of Publisher to send HTML email and you can use Microsoft Word.  But Publisher 2003 has added some really neat E-mail templates to use and customize for just the right touch you may be looking for.  There are over 250 templates to choose from in several different categories.


If you’ve been wondering whether or not it is worth upgrading from Publisher 2002 to Publisher 2003, this may actually be a good reason.   There is not a lot of difference between those 2 versions, but this is a nice feature that may just make it worth it – if you are into HTML email.


Before we look into the nuts and bolts of HTML email in Publisher 2003, you should beware aware of what HTML email is and what are the ramifications.


What is HTML email? 

HTML email is email that has the look of a web page.  It may contain graphics and clip art, icons and dividers, links, and formatting that distinguishes it from plain text. 

The advantage of HTML email is that it looks cool.  The disadvantage of HTML email is some people don’t like it because there is the risk of getting a virus or other malware from it.  In fact, some people set their email program to not receive HTML email.  When someone sends them an HTML email, their email program converts it to text only eliminating all links and graphics.  Other people who do receive HTML email actually block the images so that you see only the text.  If they want to see the images, they click on the bar at the top of the email to view them. 


So, why do they block HTML email

Because, HTML emails can carry viruses.  The viruses can be embedded in the links that are in the body of the email.  The graphics in an HTML email can also be links.  Here’s an important tip:  If you receive HTML email, DO NOT CLICK ON ANY LINKS in the email (including the graphics) unless you are sure you know who the email is from and are confident they wouldn’t be sending you a virus.  (You never have to worry about clicking on the links in our Announcements email – they contain no viruses).  


Good antivirus software will scan your email and look for viruses.  That’s good – but don’t rely on it – just don’t click on suspicious or unknown links in your emails.  And if you use Outlook or Outlook Express, be sure you are using the latest version and check for updates and patches regularly.


If you want to take yet another precaution, you can choose to not use the Preview Pane to preview your emails.  If you are using the Preview Pane, you essentially are “opening” your emails without having to double click on them to open them in a new window.   If you click on a link in the Preview Pane, you can then get a virus of other malware just as if you had opened the email and clicked on the link (or graphic).  So using the Preview Pane is risky.  Instead of using the Preview Pane, you can turn it off, and then look at the list of who the emails are from, and determine if you want to really open it.   If you do not recognize someone, just delete it.


In Outlook or Outlook Express, as well as other email clients, you can choose to not use the Preview Pane.  Click on the View Menu, then click on Layout, and de-select the Show Preview Pane. 


I might state here that it is generally accepted that you can get a virus using Outlook or Outlook Express by just opening an email or previewing it in the Preview Pane.  Once again, if you use the latest version and keep it patched, this is very unlikely to happen.


OK – did I sufficiently scare you away from sending and receiving HTML emails?  Well, you don’t have to be too alarmed – despite what some people say.  If you take precautions and if you are careful, you won’t ever be infected by unknown links in your emails. 


What do I do?

I receive and send HTML email and I have never been infected with any malware from them.  I do use the Preview Pane.  But I am careful not to click any links I do not know and I do keep my software patched.  I have never been infected through an email.  (I have been over the web – but that’s another story).


Next week we will discover how to send HTML emails with Publisher and Word.



Marshall ABE Links


Southwest ABE - home page for Granite Falls, Jackson, Marshall, and Worthington consortiums.


Marshall ABE Bookmarks - tons of cool bookmarks - educational and non-educational


Tech Tips - Read new and old Tech Tips here.


Reading Skills for Today's Adults - new stories posted regularly


Announcements - Weekly announcements are posted here each week on Friday.



Lyon County Government Center  •  607 W. Main St.  •  Marshall, MN 56258  •  (507) 537-7046

E-Mail:Marshall Adult Education