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TECH TIP:  NEW LINE COMMAND
 

The “New Line Command” in Microsoft Word or Microsoft Publisher is one of the neatest and handiest tricks for adding a new line without starting a new paragraph.  When you press the Enter key, you are actually starting a new paragraph on the next line.  When you hold down the Shift and then press the Enter key, you get a new line but not a new paragraph.  Print this Tech Tip and go through these simple steps to learn more.

 

First of all, let’s see what it looks like on the screen when you press Shift-Enter.  Do these steps.

  1. Start a new Word document.
  2. Click on the Show/Hide icon in the Standard Toolbar (or just press the shortcut keys – Ctrl-Shift-*).  This shows the formatting characters.  These are non-printing characters. 
  3. Now press Enter around 5 times.  Do you see the paragraph mark symbol inserted on the left margin?
  4. Now press Shift-Enter around 5 times.  Now you should see the New Line command symbol – a left pointing arrow.
  5. Cool!

 OK – so you say, “Big deal! What good is that to me?”

 

Let’s look at some applications of the New Line command.  Do these steps.

  1. Start a new Word document.
  2. Click on the bullets icon in the Formatting Toolbar
  3. Type the name:  John Smith
  4. Press Shift-Enter
  5. Type:  President
  6. Press Shift-Enter
  7. Press Enter
  8. Type the name:  Tim Jones
  9. Press Shift-Enter
  10. Type:  Vice-President
  11. Press Shift-Enter
  12. Press Enter
  13. Type:  Tony Johnson
  14. Press Shift Enter
  15. Type:  Treasurer
  16. Press Enter Twice.

Get the point?  Every time you press Shift-Enter, you get a new line but not a new bullet.  You only get a new bullet when you press Enter (start a new paragraph).

 

You can use this with Numbering also.

 

If you work with web pages, the New Line command becomes your best friend because the web uses only double-line spacing when you press the Enter Key.  If you ever want just one-line spacing, you need to press Shift-Enter.

 

One last thing – don’t accidentally press Ctrl-Enter instead of Shift-Enter (in Microsoft Word).  If you do, you will get a new page (Page Break) – not a new line.  Hey, that’s a pretty neat trick, too!
 

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E-Mail:    Marshall Adult Education

HOME | MISSION | SCOPE AND SEQUENCE | STAFF INFORMATION |SITE SCHEDULES | TECHNOLOGY
 WORKFORCE |
BUSINESS CONNECTIONDIRECTORY | GRANTS
| RESOURCES | STUDENTS LESSONS