If you have decided to use HTML email and send HTML email, then you can use the new feature of Publisher 2003 to create your HTML email, customize it and send it through your Outlook or Outlook Express program. Here’s how.
Open up Publisher 2003. If you see the Task Pane showing on the left side, click on the Web Sites and Email link. If you don’t see the Task Pane showing on the left side, you need to click on the View menu and then click on Task Pane. Then click on the Web Sites and Email link.
Now click on E-mail. You will see six categories of e-mail templates. Click on Newsletter and on the right side, click on any of the newsletter templates you would like to use.
Now you are ready to customize the newsletter template by putting in your own content, graphics, and links. You can close the Task Pane. Click on the X next to Publication Designs.
Here’s a neat trick. Press the F9 key to increase the View size to 100%. This allows you to see what you are editing more clearly.
If you have some experience using Publisher, you will know that all text is placed in text boxes. If there is too much text for a text box, you can overflow the text to another text box on the page or you can just enlarge the text box. Any text boxes in the template you do not want to use, you can just delete them. You need to first select the text in the text box and press Backspace. Then press the Delete key and the text box disappears.
You can change the pictures in the templates by right-clicking on the picture you want to replace and choosing Change Picture.
You can add links to your HTML email by selecting some text and then clicking in the Insert Hyperlink icon in the Standard Toolbar. A window will open. Type in the address you want to link to. Start the link with http://.
You can add a link to an email address also. Select the text you want to link to an email address and click on the Insert Hyperlink icon in the Standard Toolbar. A window will open. Click on Email Address on the left side. Then type the email address that you want to link to.
When you have the newsletter just the way you want it, it is time to send the email. Click on the File Menu, then click on Send Email, then click on Send This Page as Message. Put in the address you want to send it to and put in a subject. Click on the Send button.
That’s it – you’ve just created and sent your HTML email.
If you have an earlier version of Publisher, like Publisher 2000 or Publisher 2002, you can still send HTML emails. You just won’t have the neat templates to choose from that you find in Publisher 2003.
You can also send emails from any version of Microsoft Word using the same basic process. Word is a little harder to work with as far as the layout process because it is essentially a word processor and not a desktop publishing (layout) program.
Do some experimenting by sending the emails to yourself. With a little practice, you will become an HTML pro!
Lyon County Government Center • 607 W. Main St. • Marshall, MN 56258 • (507) 537-7046