When you create a document on your computer in Microsoft Word, did you know that your name and initials are stamped in the document?
Here’s how you see what information is hidden in a saved Word file. Click on the File menu and then click on Properties. There are several tabs in this pop-up window. Click on the Summary tab. You will see your name in the text area by Author. Or, I should say, you will find the name of the owner of that computer there. There may be other information in some of the other text areas.
If you decide that you do not want this personal information showing, click on the Tools menu, then click on Options, and click on the Security tab. Click on the box next to "Remove personal information from the file on save." That’s it – When you save this file, there will be no personal information identifying you as the author. Cool!
Can you think of any reason to do this? What if you are sitting at someone else’s computer? What is someone else is sitting at your computer? In both of these cases, there will be personal information embedded in the file that does not reflect the true author of the document. Hmmm.
What if you create a file and send it to someone with your personal information embedded in it? Someone else could alter the file and save it. Your personal information is still embedded in the revised file. Hmmm.
If you are security conscious, you may want to create files without your personal information in them. Next week, we will learn how to make all Word files not show personal information by changing the Normal.dot file.
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