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Tech Tip:  Outlook Express Filters

There are a couple of different ways to set up filters in Outlook Express.  You can block a sender or you can block emails based on the text in the header section or the body of the email.

 

Let’s start with the block sender.  This is easily set up.  When you receive an email from someone, you can elect to have that email put into your Deleted Items folder.  Here’s the steps.

  1. Click on the email once (while it is in you Inbox). 
  2. Click on Message in the menu bar. 
  3. Click on Block Sender
  4. You will get a message telling you that future messages will be blocked and a question asking you if you want remove the message from the current folder.  If you answer “Yes,” the message is sent to the Deleted Items folder.

That’s all there is to this one.  This is a great way to block messages that you may receive regularly from senders that somehow have gotten your email address.  This method won’t help you with most spammers because most spammers use a different email address every time they send out a new junk mail. 

 

Some senders I have blocked are Pizza Hut (I once ordered a Pizza on-line, Papa John’s Pizza (they must have gotten my address from Pizza Hut), Enterprise Rent-a-Car (I once rented a car from them), Amazon-com, Inexpensive Domains ( I no longer use them), I-Tunes, and a host of others.  When I check my email, I always check my Deleted Items box.  I can check to see if there are any deals I might be missing, but at least I don’t have to delete them – they are already in my Delete folder.

 

The second way to block email is a little more involved.  It requires that you use some text to block the email and send it to the Deleted Items folder or to any other folder you would like.  I get a lot of emails with the words “Stock Quote.”  So I used these words to block future emails.  Here’s the steps.

  1. Open the email that you want to block.
  2. Click on Message in the menu bar and click on Create Rule from Message.
  3. Now you need to “Select the Conditions for your rule” (the top box).  There are 12 check boxes to choose from.  Let’s click on the checkbox next to “Where the message body contains specific words.”
  4. Before you leave this box, you need to uncheck the box next to “Where the from line contains people.”
  5. In the 2nd box, “Select the Actions for your rule,” click on the box “Delete it.”
  6. In the 3rd box, “Rule Description,” click on the underlined link “contains specific words.”
  7. Type in the words Stock Quote
  8. Click Add and click OK.

That’s it, the filter is set.  Every email that comes to you with the words Stock Quote will be filtered and sent to the Deleted Items folder.

 

Some things to notice. 

  • You can choose more than one criteria for a single email (in the top box).  You can
  • You can also choose more than one action for a criteria. 
  • You can add more than one specific word(s) or phrase(s) to your action.

I have over 30 rules with dozens of words to help filter my emails.  As I get new emails which escape my filters, I add those to the list. 

 

Some cautions:  Some spammers misspell words on purpose to escape the filters.  For example, they may spell stock like this: st@ck.  Tricky!  No, not so tricky, I add some of these common misspellings to my filters.

 

Other spammers don’t send text as text – they send text as jpeg pictures.  For example, the words Stock Quote are placed in the email as a picture which escapes the filter.  Well, they have me on that one.  The filtering system will never catch 100% of all spam emails – but you can get close and greatly cut down on the number of spams that reach your inbox.

 

One more hint – empty your Deleted Items frequently so that you can look in it and check out your filtered emails.  Happy Filtering!

Do you want to delve into some 3rd party spam filtering programs?  Here are 3 good ones - they are all FREE.

SpamBayes

http://spambayes.sourceforge.net/

K9

http://www.keir.net/k9.html

Spamihilator

http://www.spamihilator.com/

 

 

 

 

 

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Lyon County Government Center  •  607 W. Main St.  •  Marshall, MN 56258  •  (507) 537-7046

E-Mail:    Marshall Adult Education

HOME | MISSION | SCOPE AND SEQUENCE | STAFF INFORMATION |SITE SCHEDULES | TECHNOLOGY
 WORKFORCE |
BUSINESS CONNECTIONDIRECTORY | GRANTS
| RESOURCES | STUDENTS LESSONS