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Tech Tip:  Outlook versus Outlook Express

Microsoft leads the email client market with Outlook and Outlook Express.  These programs are free and come with any installed version of Microsoft Internet Explorer which is included in the Windows operating system. 

 

So which one should you use?   Well, clearly, one program is designed for home users who want a simple, easy to use, and user friendly email program that will get the job done while it protects you privacy and security.  The other program is designed for business users who need more e-mail functionality and tight integration between e-mail and tools for information management and collaboration.  Can you guess which is which?  You’re right – Outlook Express is the home use email client of choice and Outlook is the business email client of choice.

 

The extended features of Outlook offers things like networked calendars, contacts, and Public Folder features, as well as personal calendars, group scheduling, task, and contact management.  If you don’t need these features, don’t use this version.  And most of the time in a business setting, you won’t have a choice.  Your business will dictate which of these email clients you will use.

 

In the past, both of these programs took the heat for privacy and security leaks Viruses were able to be transmitted quite easily with either of these programs.  Microsoft got the message and made both programs extremely secure.  You now have features that do not allow attachments to be download unless you give permissions.  And you can now screen graphics and images from your emails and view them only if you want to.  Both clients allow you to send and receive text only email messages – the most secure way to do email.

 

Neither of these clients offers great spam filtering although they do offer some filtering options.  But that is difficult to accomplish anyway.  There are many 3rd party spam filtering programs you can get to add to your email client.  The best way to get good filtering is to get a good ISP (Internet Service Provider) who filters out 90% of spam messages before they even get to your in-box.

 

If you have used either of these programs and want to switch to the other, the switch-over will be quite painless.  They really do function much the same way.  The only thing you will have to learn are the extended features available in Outlook – not a daunting task.

 

The rules for receiving and reading emails for both programs are the same. 

  • Never click on links in your emails that you are not 100% sure of.  If you do, you are opening yourself up to getting a virus or other malware on your computer. 
  • If you are 100% sure of the content of an email, check it out more carefully – it could be a “phishing” email you are reading.  I once received a personal email – addressed to me personally - from my bank asking to verify my account information and to kindly send them my social security number, my bank account number, and my credit card number.  Hmm – how do they do that?

 

Read this Tech Tip, “Let’s Go Phishing.”

http://www.marshalladulteducation.org/techtips/techtip65.htm

 

Follow these simple rules and you will be a happy emailer.

 

 

 

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E-Mail:    Marshall Adult Education

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