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Tech Tip:   Deleting Email From Your ISP Mail Server

 

Your Internet Service Provider (ISP) provides you with access to the internet.  You may connect with a telephone modem, or a cable modem, or an ISDN line (through your telephone lines) or through a wireless connection (an antenna attached to your house). 

 

But that’s not all they provide you.  They also provide you with email services.  They give you an email address (most ISPs give you several email addresses if you want them – some as many as 5, 6 or 7) and they provide you a space on their email servers for you to receive and store your emails. 

 

My ISP provides me with up to 7 email addresses and 52 MB of space on their mail server.

 

Whenever someone sends you an email, it is first received at your ISP’s mail server.  When you check your email, you download (transfer) the emails from the mail server to your computer.  Well, you don’t really transfer them because the emails are left on the mail server after they are downloaded to my computer. 

 

So how long do the emails stay on the mail server?  Hmm – good question.  They actually stay on the mail server until you tell the server to delete them.  So if you never tell your mail server to delete those emails, guess what?  Eventually you are going to fill up all the space your ISP allows you to store your emails.  And eventually you will get the dreaded message, “Your Inbox is full – you cannot receive any more emails until you delete some emails from the server.”  This message is not talking about the Inbox on your computer, but rather, the Inbox on your ISP mail server where your emails are initially received. 

 

 

In Outlook Express you can manage the emails stored on your mail server at your ISP.  Here’s how.

  1. Click on the Tools Menu and then click on Accounts.
  2. Click on the account you want to manage and then click on Properties.
  3. In the Delivery section, click on the box next to “Leave a copy of messages on Server.”
  4. Now you have 2 choices – you can remove your emails from the server after a specified number of days.  Or you can remove them from the server when deleted from the Deleted Items folder
  5. I would suggest that you use the option to remove from server after a specified number of days.  And a good number to use is 20 days.  That gives you the option of retrieving your emails again should you need to do that.

 

Other email programs have similar options for managing the emails on the mail server.  Do a little poking around and learn how to set those settings.

 

One last thing – if you are using web-based email like Hotmail or Yahoo, you still have to worry about filling up your Inbox.  These free mail servers also have limits on the amount of email that can be stored on their servers.  In recent years, they have increased the storage space significantly so there is not much reason to worry about filling it up anymore.  But you can check it out and see how much space they are allowing you.

 

 

 

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Lyon County Government Center  •  607 W. Main St.  •  Marshall, MN 56258  •  (507) 537-7046

E-Mail:    Marshall Adult Education

HOME | MISSION | SCOPE AND SEQUENCE | STAFF INFORMATION |SITE SCHEDULES | TECHNOLOGY
 WORKFORCE |
BUSINESS CONNECTIONDIRECTORY | GRANTS
| RESOURCES | STUDENTS LESSONS