There are 3 ways to execute commands in Microsoft Word – use the drop-down menus, click on the icons in the toolbars, or use keyboard shortcuts. For example, you can Save a document by clicking on the File Menu and clicking on Save, or click the disk icon in the Standard Toolbar, or press CTRL-S.
The toolbars are a very handy way to execute commands, but the problem is that not all the commands that are in the drop-down menus are in the toolbars.
Well, you can actually customize the various toolbars – that is, you can add icons to the toolbars or remove icons from the toolbars.
Word comes with a standard set of icons in each of their toolbars. You’ve seen them all and you use a lot of them.
But then there are those commands you may want to execute but there is no icon in any toolbar for it. For example, there is no icon in the toolbar for Save As. Or Insert Picture. Or Paragraph. Or Insert Symbol. Or any of dozens of other commands.
So we will learn how to customize the Toolbars and add any icon (or task) you want to any Toolbar you want.
Let’s add Save As
to the Standard Toolbar.
1. Be sure the Standard Toolbar is showing. It should be – it is set to show by default.
2. On the right side of the Standard Toolbar, there is a tiny down arrow. Click on it and point to Add or Remove Buttons. Then slide over to Customize and click on that.
3. A popup window appears with three tabs – click on the Commands tab.
4. Click once on the word File
5. There are two sections, the Categories Section and the Commands Section. In the Commands section, use the scroll bar to scroll down until you see the words “Save As.”
6. Notice there is no icon for Save As. That’s OK. Click on Save As, holding the left mouse button down, and drag it to the Standard Toolbar. Place it just to the left of the little disk icon (the 3rd icon from the left) and release the mouse button.
7. That’s it, you just placed a “Save As” into the Standard Toolbar. – cool!
Now if there are other commands in any of the drop-down menus that are not in any toolbar, you can do these same steps and add them to any toolbar you like.
Remove an icon from a Toolbar
It there are icons in a Toolbar that you want to remove, you can drag them off the Toolbar. Do steps 1, 2 and 3 above. Then, simply click on an icon in a Toolbar, and holding down the mouse button, drag that icon to the Commands section and release the button.
Using the Standard Buttons
There is a set of Standard Buttons that go with each Toolbar. You may have noticed them. Let’s work with these icons – follow these steps.
1. Click on the little arrow at the right end of the Standard Toolbar – point to Add or Remove Buttons and this time slide over to the word Standard.
2. A list of Icons appears. The icons with a check mark next to them are already in that Toolbar.
3. You add any other icon to the Toolbar by clicking on it and adding a checkmark next to it, or remove and icon from the Toolbar by clicking on it an removing the checkmark.
One last thing – these neat little tricks also work in any of the Microsoft Office applications, ie, Excel, PowerPoint, Publisher, or Access. OK – go ahead and customize your Toolbars and make them work better for you.
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