Marshall Adult Education




TECH TIP - Adding Sound to a Word File


Microsoft Word can be more than a simple word processor.  You can add sound files such as CD tracks, mp3 files, and MIDI music files to a Word document.  And you can use the Microsoft Sound Recorder to record messages and embed them in your Word file.  I record messages in my Word files when I want to remind myself of something.   Or I may send someone a Word file and I may record a voice message right in the document to tell them about the file.  And, of course, I have made many lessons for my students with embedded sound in them – a great way to help students learn.


First, a word about Microsoft Sound Recorder.  This program is a utility that is installed with any standard Windows installation.  You can find the Sound Recorder by clicking on Start… Programs… Accessories… Entertainment… Sound Recorder.  Go ahead – check it out – see if it’s there.  It records sound in .wav format.


Of course, you do need a microphone to make your recording.  Most laptop computers have built-in microphones.  Desktop computers usually do not have built-in mics – so you need either a headphone with a boom mic, or just a standard computer microphone.  They are available from any electronics store of some department stores,


OK – there are 2 ways to add sound to a Word document.  The first method will embed the sound file into your document.  The second method makes a link to the sound file that you create separately.  In this 2nd method, the sound file is not embedded into the Word file, but rather, a link is created in the Word file which activates the sound file which is on your hard drive. 

Follow the steps for each method.


Method #1:

  1. Place your curser in the Word document where you want the sound to appear in your document.
  2. Click on the Insert Menu, then click on Object, then click on Wave Sound.
  3. A popup window appears with controls that look very similar to a cassette recorder.  Also, an icon that looks like a speaker appears in your document.  That’s the icon you will double click on when you want to hear the sound your recorded.
  4. Click on the red record button.  Record your message.  Click on the stop button (the square button) when you are finished recording.
  5. You can now close the Sound Recorder window (click on the X).

That’s it – you have sound embedded in your file.  Just double click on it to hear the sound.


Method #2:

This time we will record a sound, save it on the hard drive, and then add that sound to the document using a hyperlink.  Follow these steps:

  1. Open up Microsoft Sound Recorder – Click on Start… Programs… Accessories… Entertainment… Sound Recorder. 
  2. Record your sound.  Then save your sound - click on the File menu and click on Save As, give it a name and save it in the folder of your choice.
  3. In your Microsoft Word file, select a word or phrase (highlight it by holding down the mouse button and dragging over it). 
  4. Click on the Insert menu and click on Hyperlink (or just press CTRL-K).

That’s it -  the text that you selected becomes a hyperlink.  To activate the link, hold down the Control key and click on the link to hear your sound.