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TECH TIP – Sending Word Files (or any kind of files)

 

Did you ever notice – everyone who has Microsoft Word thinks that everyone else has Microsoft word.  Well, in fact, everyone else DOESN’T have Microsoft Word!  Microsoft Office Suite (Microsoft Word is a part of Microsoft Office Suite) does have a market share of over 80%.  But there are plenty of people who still use Word Perfect or Microsoft Works or any of over a dozen other word processors on the market today.

 

Here’s how to send a Word document to someone who doesn’t have Word.  Create a Word document, then click on the File Menu and select Save as Web Page.  Give it a name, select where you want to save the file, and click on the Save button.  That’s it – you just created a file that anyone can view with Internet Explorer.

 

Now you can send that webpage file as an attachment.  When the person who you sent it to receives it, all they have to do is double click on it and it will open up in Internet Explorer (or Netscape or whatever they are using as their browser).  Try it – it’s pretty cool!

 

A few notes about this:  We’re talking about sending files with text only.  If you have a picture(s) in your Word document, that greatly complicates matters, because when you save a Word document that has a pictures, a separate folder with just the graphic(s) is created.  You would have to send both the folder with the picture(s) and the file.  But there’s another way – read on!

 

Here’s another option for sending a Word file that anyone can open.  You can convert the Word file to an Acrobat Reader file.  Then the person who receives the Reader file can open it with the FREE Acrobat Reader program. 

 

So, how do you convert a Word file into a Reader file?  UNFORTUNATELY, you need the program Adobe Acrobat.  This is not a free program – costs about a hundred bucks (street price).  But FORTUNATELY, there is a freeware program available that you can download to create Acrobat Reader files.  The name of this neat FREEWARE program is PrimoPDF

 

What’s really great about this program is that you create a file using any software and then convert the file to a Reader file for anyone to view.  For example, I can create a file with Finale – that’s a program I use to write music,  The chances are that you don’t have Finale so you would not be able to open the file if I sent it to you.  Well, with PrimoPDF, I can convert the file to a Reader file and you would then be able to view it with Acrobat Reader.

 

PrimoPDFis available here.

http://www.primopdf.com/install.htm

 

When you install the software, you will see a file called Primo Instructions that will show you very clearly how to use it (it’s only 3 scant pages).  I tried this program on my computer (even though I have Adobe Acrobat) and it works great!  Give it a try – You’ll amaze yourself.

 

 

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