Marshall Adult Education




Tech Tip:  How to set up email accounts in Outlook Express


If you plan to use Outlook Express (or Outlook) for your email, you need to set up an email account on your computer.  You can have multiple email accounts set up in Outlook Express (or Outlook).  For example, My Outlook Express checks 6 different email accounts.  


Why do I have so many?  Well, your internet service provider (ISP) typically will give you up to 7 email accounts.  I use different accounts for different purposes, ie, one for work-related, one for personal, one for listservs or mailing lists, one for ordering on-line, others for different websites that I monitor.  The one I use for ordering on-line is cool because when you order stuff on-line, you typically start to get tons of junk mail following your order.  When I start getting too much junk mail, I just call up my ISP and tell them to cancel that account and I open up a new account for ordering on-line.


Do you want more accounts?  Call up your ISP and request them.


OK - on to our topic - setting up Outlook Express for multiple email accounts (or setting up Outlook Express with your first account)?  Here are step-by-step instructions to setting up an email account in Outlook Express on your computer.


But, before you begin, you need to have some information needed to set up an account. You need the following:

    •   Your email address
    •   Your account name
    •   Your password
    •   Your incoming mail (POP3) server
    •   Your outgoing mail (SMTP) server


If you don't have this information, you need to call up your internet service provider and ask them for this information.


Now, on to the step-by-step instructions to create an account.


1.  Open Outlook Express

Note:  If you haven't set up Outlook Express before, you will get the Outlook Express Wizard.   You can use the Wizard to set up your initial account.  Or you can click on Cancel (to cancel the Wizard) and follow the step-by-step instructions below. 


If you already have an account set up in your Outlook Express and want to set up an additional account, follow the step-by-step instructions below.


2.  Click on the Tools Menu

3.  Click on Accounts

4.  Click on the Mail Tab

5.  Click on Add, then click on Mail

6.  Type in your name.  Click on Next.

7.  Type in your new Email Address  Click on Next.

8   In the top box where it says “My Incoming mail server is,” it should say POP3.  If it doesn’t, click on that little down arrow and select it.

9.   In the Incoming mailbox, type:

10. In the Outgoing mailbox, type:   

11. Click on Next.

12.  In the Account Name, type:   johndoe  (Type in your account name)

13.  In the Password, type:  abracadabra  (Type in your password)

14.  Click on the little box next to Remember  Password

15.  Click on Finish.

16.  Click on Close


That’s it - you just set up your an Outlook Express email account.  Now you have to change one more setting.  Follow these directions.


1.  Click on the Tools Menu

2.  Click on Accounts.

3.  Click on the Mail Tab.

4.  Click on your account (the words right under the word Account)

5.  Click on Properties.

6.  Click on the Advance Tab.

7.  Click on the little box next to “Leave a copy of messages on server

8.  Click on the little box next to “Remove from server after

9.  Click on the little up arrow next the word day(s) until you get to 30.

10.  Click on OK.

11.  Click on Close


You are almost done.  You need to set your options for your email accounts.  Click on the Tools Menu.  Then click on Options.


You see 10 tabs at the top of the window.  You need to click on each tab and select the options that you want to use for your accounts.  Most of the options are self-explanatory, but if you don't understand one, click on the little question mark in the upper right hand corner and then click the mouse over the item you don't understand.  You will get a brief explanation of that item.




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E-Mail:    Marshall Adult Education