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TECH TIP:  Microsoft Word Toolbars

 

There are 15 to 20 toolbars in Microsoft Word (depending on your version of Word).  The 2 most important and most used toolbars are the Standard Toolbar and the Formatting Toolbar.  Look at the top of the screen just under the Menu Bar and you should see those 2 toolbars.

 

Show/Hide the Toolbars

To show or hide the toolbars, you click on the View menu and select Toolbars.  The toolbars with a check mark are currently visible on the screen.  Simply click on a toolbar to either show it or hide it.  Try Showing and Hiding some of the toolbars. 

 

A Shortcut to Show and Hide the Toolbars

Another way (a very convenient way) to show and hide toolbars is to use the right-click method.  Try this.  Right-click at the top of the screen on the Menu Bar or on any of the toolbars.  You will see a pop-up menu appear.  Just click on any of the toolbars that you want to show or hide.  What a snap!

 

Show the Standard and Formatting toolbars on two rows

Remember that you always want to show the Standard Toolbar and the Formatting Toolbar.  You usually want to show these 2 toolbars on separate lines.  You can set Word to display these 2 toolbars in two rows automatically by clicking on Tools, and then Customize, then click on the Options tab.  Click on the box next to “Show Standard and Formatting toolbars on two rows.”  While you are there, you should also click on the box next to “Always show full menus ”  (some versions say "Show full menus"). This will eliminate the delay you get when you use infrequently used items in the various drop-down menus.

 

Move the toolbars

Toolbars can be moved to the top of the window, the bottom of the window, or to the left or right side of the window.  To move a toolbar, place the cursor on the dim vertical line (or dots in some versions) on the left side of the toolbar.  When you get a cursor that has vertical and horizontal double arrows, click and drag the toolbar to the desired location.  I personally like to have my Drawing Toolbar placed at the bottom of the screen.  Try it moving  your toolbars.  It will be a little awkward at first, but practice a little bit until you get the hang of it.

 

Float the toolbars

Toolbars can also “float.”  You can drag a toolbar right into the middle of the window where you do your editing.  This is convenient because you can place the toolbar very close to the area you are working on in your document.  For example, I usually have a “floating” Picture Toolbar that I move close to the pictures I am editing.   You move a floating toolbar by clicking on the title bar and dragging the toolbar to the location you want.

 

The Picture Toolbar

Speaking of the Picture Toolbar, it is a special toolbar that will appear and disappear when you select or deselect a picture.  (Select just means “click on.”)  To activate it, click on a picture or graphic.  Then show your Picture Toolbar.  When deselect the picture, the toolbar will disappear and when you select the picture, the toolbar will appear.  Cool!.

 

Customize the toolbars

Uh-oh – that’s next week’s topic - You can Customize your Toolbars – that is, you can add buttons to your toolbars or delete buttons from your toolbars.  We’ll learn more about this next week.

 

Now the bonus 

Everything you learned about Microsoft Word toolbars works similarly in all the other Office applications as well as in Internet Explorer.  Thank you, Bill Gates, for being so thoughtful!

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Lyon County Government Center  •  607 W. Main St.  •  Marshall, MN 56258  •  (507) 537-7046

E-Mail:    Marshall Adult Education

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